Statement Of Intent
Subject to the requirements of this Interim Procedure, Firm employees who wish to work at our office building may do so if they wish.
The purpose of this Interim Policy is to protect Firm employees and others who may be affected by the partial re-opening of the Firm office building while the risk of spreading COVID-19 remains present in society. The protective measures set forth below should be practiced with extreme diligence by all; any person who observes personnel failing to conform to this Interim Policy should voice concern to the non-conforming employee, and if doing so does not correct the problem, the observer should notify Brett Godfrey as soon as practicable.
We have established that each Firm employee is capable of working efficiently without making any use at all of the office building; however, many employees have expressed a strong desire to work at the office building from time to time in order to regain a sense of normalcy and to escape distractions at home, such as loud family members. In view of the gradual lessening of COVID-19 social distancing as ordered by Governor Jared Polis and most local officials, including the Tri-County (Arapahoe, Adams and Douglas Counties) health department, this Interim Policy establishes the rules which must be followed by those wishing to make limited-but-regular use of the Firm’s office building. The COVID-19 Coronavirus remains as virulent and dangerous as it was when most of the United States went into mandatory stay-at-home status in March of 2020; however, many health officials are now in agreement with politicians on the issue of lessening damage to our economy by relaxing social distancing to the degree that many businesses are re-opening with specific social distancing and safety procedures in effect.
Until further ordered in writing by Brett Godfrey, no person shall be required to work in the office building.
Our office building will not be open to the public until further notice. Entry into the Office Building under this Interim Procedure is limited to Firm personnel.
Entry into the office building is purely voluntary, permitted but not required, and discouraged by the Firm. Every employee agrees by entering the building that they do so as a free and voluntary act, subject to such person’s knowing assumption of the risks entailed, and any person entering the building agrees to hold the Firm harmless from and against any illness or injury they may contract as a result of doing so, regardless of whether the safety procedures set forth below are followed or enforced. Any person who enters the building does so at their own risk, knowing that the likelihood of contracting COVID-19 will be much higher in the office building than in one’s own home.
COVID-19 remains as virulent and dangerous as ever, and the incidence of cases of COVID-19 are on the rise as a direct result of lessening social distancing requirements (consisting to a notable degree of close personal contact among large groups of people, as in outdoor recreational areas as well as rallies and protests). People who are contagious with COVID-19 (or any other contagion) often show no signs of illness. This means that there is no way to measure the risk of infection in a building in which several people are working simultaneously, particularly in view of the fact that many of those people may themselves have begun to undertake greater risks in excursions away from home and permitting visitors in their homes.
Mandatory Safety Precautions
The safety precautions set forth below are mandatory; and establish the minimum of safety precautions that must be taken by any person entering the building. Any person who desires to employ more strict or elaborate precautions is free to do so.
We will permit a maximum of seven employees in the building at a time. If you have a strong need to meet with clients or experts within the building, case-by-case exceptions may be approved upon request by Brett Godfrey. Do not fail to obtain that authorization in advance. In order to ensure that we do not exceed seven people within the building at a time, please check the days you plan to be present on the spreadsheet embedded at the top of this Interim Policy. It is best to check those boxes before you head to the office, so that you are ensured of a place inside the building and we can monitor who is working within the building. It helps others plan if you mark the days of your attendance in advance, so please use care with the spreadsheet.
Eligibility to Enter the Office Building
You may not enter the office building if any of the following are true:
- Sick or may be sick. You are feeling unwell;
- Potentially exposed. You have been exposed to someone who has, or may have Coronavirus;
- Potentially exposed. You have visited a health care facility in the past 14 days;
- Potentially exposed. You have traveled on a commercial airplane in the past 14 days;
- Potentially exposed. You have a temperature in excess of 99.5 degrees Fahrenheit;
- Potentially exposed. Any member of your household has been ill within the past 21 days; or
- Potentially exposed. You are aware of any other circumstance that may make your risk of being contagious greater than if you had remained under strict quarantine for the past 21 days.
Inside the office building.
Once you are inside the building, the following safety measures are required:
- Wash hands. Immediately upon making entry into the building, you must wash your hands in the kitchen sink vigorously with soap. Please take time to wipe down the faucet and handle with a sterile wipe or pad when you have finished.
- Keep doors locked. Ensure that the doors to the building remain locked, both for safety from intruders and to avoid non-employee personnel from entering the building, which is prohibited except as set forth below.
- Stay away from your co-workers. You must avoid close and/or un-masked physical proximity to all other GOJO personnel. Try your very best to remain a minimum of 6 feet away from all others in the building.
- Wear a mask at all times. When inside the office building, all persons must wear cloth face masks or respirators. EXCEPTION: When working alone in a closed office, you are not required to wear a mask. An LSS working at an open station must wear a mask—but we have already identified offices that are available for LSS use as shown below. The firm has made N95 respirators available to all employees free of charge.
- Keep your hands in your pockets. Avoid unnecessary physical contact with surfaces, such as countertops and tables.
- Extreme care in the kitchen. The kitchen is a natural choke-point and should be avoided except when food is needed or to avoid walking past a paralegal. Any food or drink must be taken to your office or outside to consume. We strongly suggest eating outside due to the risk of surface contamination. Disinfect all food or drink before eating. Avoid cold food that cannot be disinfected by microwaving if possible. Refrigeration and freezing are unlikely to deactivate the virus; indeed, they will likely prolong its viability. Do not store or retrieve anything from the main refrigerator (you may store and retrieve sealed beverages from the drink refrigerator, but wash them before opening them and throw them away at the end of the day). Use disinfectant wipes frequently to wipe down surfaces, the refrigerator door handles, cabinet door handles and the microwaves (outside only).
- Copiers. If you scan or copy documents, wipe down the copier/scanner with disinfectant wipes when you have finished.
- Wash hands some more. Wash your hands every time you think of it, using soap and vigorous scrubbing.
- Coffee. You may brew coffee with the Nespresso machines, but be sure to thoroughly wash your hands before touching the machine or any pods (cartridges). Place all cups in the dishwasher when finished. It is the responsibility of the person who uses cups or glasses to ensure that they have been placed in the dishwasher and that the dishwasher is started when they leave; also, IT IS THE RESPONSIBILITY OF THE LAST PERSON LEAVING TO ENSURE THAT THE DISHWASHER HAS BEEN RUN, OR IS RUNNING, REGARDLESS OF WHETHER THAT PERSON USED A CUP OR GLASS, unless the dishwasher is empty. (No harm will come of us if we wash dishes more than once—when it comes to hygiene and safety, err on the side of caution.)
- Wear mask. Wearing a mask in the restroom will diminish the spread of virus by baffling the dispersion of particles in your exhaled breath, and filter the incoming air you inhale.
- One at a time. Only one person may occupy a restroom at a time. As a corollary, please be mindful of how long you spend in the restroom as others may be waiting.
- Mark your turf. When you use the restroom, place a sticky note on the door or remove the “MEN” or “WOMEN” sign from the slide-out holder fastened to the door.
- Wash hands. Make sure you thoroughly wash your hands both before and after using the restroom.
- Wipe. Use toilet paper; the shortage is over.
- Wipe down. Wipe down any surfaces you touch with a fresh disinfectant wipe; you will find these awaiting your use in the restrooms.
- Unmark your turf. When you leave the bathroom, remove your sticky note or replace the sign on the door. It would be very helpful if you replace the sticky note with one indicating the time the restroom was last used.
We realize that the above mandatory safety precautions may seem inconvenient if not downright onerous. Yet they are justified by the risk of spreading COVID-19, which can kill even younger people. There is no way for you to determine in advance whether you will be one of those who suffer permanent injury or death as a result of becoming infected.
If you find these precautions objectionable, please continue working from home.
It is likely that you will become accustomed to these precautions with time. If you do chose to work at the office, we hope you are able to enjoy the experience, including the joy of seeing your valued co-workers and the change of scenery after long months of quarantine. Take care of your fellow employees and yourself.